Privacy notice

This notice explains what personal information MMK9 Securities collects through this website, why we collect it, how long we keep it and the rights you have under UK data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who we are

The data controller is MMK9 Securities Ltd, trading as MMK9 Securities, a company registered under number 17538015. Our registered office is 21 Chadderton Close, Leicester, LE2 6GZ.

For any question about this notice or your personal information, contact us at info@mmk9securities.co.uk.

What this notice covers

This notice covers information collected through this website, including our enquiry forms. It does not cover information about our employees or job applicants, or information we receive when providing contracted services, which are covered by separate notices.

Information we collect

When you send an enquiry, we collect the information you enter. Depending on the form, this includes:

• your name, organisation and role
• your work email address and phone number
• the site postcode or locations, type of premises and the service you need
• staffing, start date, duration and shift details for the requirement
• anything you choose to write in the free-text fields
• confirmation that you are happy for us to use these details to respond to you

We do not ask for, and you should not include, sensitive information such as health details, criminal records or information about third parties who have not agreed to it being shared.

When you visit the website, our hosting provider automatically processes technical information such as your IP address, browser type and the pages requested. This is needed to deliver the website and protect it from misuse.

How we use your information and our lawful basis

• To respond to your enquiry and discuss your security requirement. Our lawful basis is taking steps at your request before entering into a contract and, for business enquiries, our legitimate interest in responding to organisations that contact us.
• To keep a record of enquiries so we can follow up, avoid duplication and manage our work. Our lawful basis is our legitimate interest in running our business properly.
• To keep the website and forms secure, for example by filtering spam. Our lawful basis is our legitimate interest in protecting our systems.
• To meet legal obligations, where the law requires us to keep or disclose information.

We do not use your enquiry details to send you marketing. We do not sell your information, and we do not make decisions about you using automated processing.

Who we share it with

We use trusted service providers who process information on our behalf and only on our instructions:

• Google (Google LLC): enquiries are recorded in a Google Sheet and sent to us as an email notification.
• Vercel (Vercel Inc.): hosts this website and processes the technical information described above.
• Our email provider: receives and stores the enquiry emails sent to our business inbox.

We may also share information with professional advisers, such as lawyers and accountants, or with the police, regulators or other authorities where the law requires it.

International transfers

Some of our service providers are based in, or process data in, the United States. Where personal information is transferred outside the UK, we rely on the safeguards those providers offer under UK law, such as the UK Extension to the EU-US Data Privacy Framework or the UK International Data Transfer Addendum to standard contractual clauses.

How long we keep it

If your enquiry does not lead to a contract, we keep it for up to 24 months from our last contact with you, then delete it. If it leads to a contract, we keep the relevant information for as long as the contract requires and for any period afterwards that the law requires, for example for tax and accounting purposes.

How we protect it

Information sent through our forms is encrypted in transit. The connection between this website and our enquiry records is protected by a secret key, and access to enquiry records is limited to people at MMK9 Securities who need it to respond to you.

Your rights

Under UK data protection law you have the right to:

• ask for a copy of the personal information we hold about you
• ask us to correct information that is wrong or incomplete
• ask us to delete your information
• ask us to restrict how we use your information
• object to us using your information on the basis of our legitimate interests
• ask us to transfer information you gave us to another organisation, where this applies

To use any of these rights, contact us at info@mmk9securities.co.uk. We will respond within one month. There is normally no charge. We may need to confirm your identity before acting on a request.

Complaints

If you are unhappy with how we have handled your information, please contact us first so we can try to put it right. You also have the right to complain to the Information Commissioner's Office (ICO), the UK regulator for data protection, at ico.org.uk/make-a-complaint or by calling 0303 123 1113.

Cookies

This website does not use analytics, advertising or tracking cookies, and it does not set any cookies that need your consent. If we add tools that use cookies in future, we will update this notice and ask for your consent where the law requires it.

Changes to this notice

We may update this notice from time to time. The date at the top of the page shows when it was last changed. See also our website terms.